About
A team is the shared workspace for your screens, playlists and files. Invite colleagues and give each a role: some create content, others also manage screens, members or billing. Choose how members may log in, and turn off AI features for everyone if you like. For a team per department or branch, see Sub Team.
Get Started
Everything here is on Team.
Invite someone to your team
- Enter their name and e-mail
- Choose a role (see Options)
- Click +
They get an invitation by e-mail, set their password, and can start right away.
Change someone's role, or remove them
- Use the actions next to the member: Make Owner, Make SuperAdmin, Make Admin, Make Member or Remove
Make Owner hands over the team: see Transfer Ownership.
Choose how members may log in
- Under Allowed login methods, tick only the methods your organization allows, for example only Microsoft
For single sign-on, see Okta and Microsoft Entra.
Turn off AI features for the team
- Turn on Disable all AI features
AI image generation and editing are then hidden from everyone on the team. Owners and super admins can change this. See AI Image.
Options
Team settings
| Option | What it does |
|---|---|
| Team Name | The team’s name |
| Team Members | Everyone in the team, with their role |
| API Keys | Keys for the API |
| Allowed login methods | The login methods members may use |
| Disable all AI features | Hides AI image generation and editing from the whole team |
| Okta | Single sign-on with Okta |
Actions per member
| Option | What it does |
|---|---|
| Make Owner | Transfers the ownership |
| Make SuperAdmin | Makes them a SuperAdmin |
| Make Admin | Makes them an Admin |
| Make Member | Makes them a Member |
| Remove | Removes them from the team |
Roles
Member: designers and content creators. Admin: also links screens and manages alerts; typically responsible for screens at a location. SuperAdmin: also manages billing and the team; oversees everything. Owner: full access; one per team.
| What they can do | Member | Admin | SuperAdmin | Owner |
|---|---|---|---|---|
| Upload and delete files and folders | ✓ | ✓ | ✓ | ✓ |
| Create, share, edit and delete playlists | ✓ | ✓ | ✓ | ✓ |
| Create, edit and delete groups and schedules | ✓ | ✓ | ✓ | ✓ |
| Create, edit, delete and activate tags | ✓ | ✓ | ✓ | ✓ |
| Move screens to other groups | ✓ | ✓ | ✓ | ✓ |
| Publish content to screens | ✓ | ✓ | ✓ | ✓ |
| User-level audit log | ✓ | ✓ | ✓ | ✓ |
| Team-level audit log | – | ✓ | ✓ | ✓ |
| Link, edit and remove screens | – | ✓ | ✓ | ✓ |
| Invite and remove members | – | ✓ | ✓ | ✓ |
| Manage screen alerts | – | ✓ | ✓ | ✓ |
| Request analytics reports | – | ✓ | ✓ | ✓ |
| Create and delete API keys | – | ✓ | ✓ | ✓ |
| Manage billing details | – | – | ✓ | ✓ |
| Invite and remove Admins | – | – | ✓ | ✓ |
| Invite and remove SuperAdmins | – | – | – | ✓ |
| Transfer ownership | – | – | – | ✓ |
FAQ
Is the owner the only one who can see invoices and change billing?
No. A SuperAdmin can do everything the owner can, except transfer the ownership, including my.playsignage.com/billing.
Is there a role below Member?
No. To give even less access, share single playlists instead: they won’t see your screens, files or other playlists.
Can I join a team that already exists?
Yes. The owner adds you on Team with your name and e-mail. You then have your own team and theirs.
Can I become the owner of an existing team?
Yes. See Transfer Ownership.
