About
A team is the shared workspace for your screens, playlists and files. Invite colleagues to your team and give each of them a role, so some can create content while others also manage screens, members or billing.
Teams are especially useful for larger installations with several locations and people. For a team per department or branch, see Sub Team.
Options
Team options
Team Name
Set your team’s name
Team Members
This is an overview of your team’s members.
API Keys
Check out our API Documentation
Allowed login methods
Pick the login methods your team members should have available.
Disable all AI features
Hide AI image generation and modification from everyone on this team. Team owners and super admins can turn this on. See AI Image.
Make Owner
Transfer the ownership of the team
Make SuperAdmin
Change the member to SuperAdmin level
Make Admin
Change the member to Admin level
Make Member
Change the member to Member level
Remove
Remove the member
Login Methods
On the team page, you’ll find Allowed Login Methods, where you can restrict your team members to only use your preferred login methods. For example, if your organization only allows Microsoft as the login method, check only that one.
Member Roles
Members of your team
Member is the lowest-level role in a team. Members are typically designers or people who create content, as they can upload files and design playlists.
Admin can do everything that a member can, and can also link screens and manage screen alerts. Admin is typically a person who is responsible for a screen in a physical location.
SuperAdmin can do everything that an admin can, and can also manage billing and control high-level team administrative functions. SuperAdmin is typically a person who oversees the entire team, manages other admins, and ensures that billing is handled.
As the name suggests, the owner is the highest-ranking role, and there can be only one owner per team. Owners have full access to the system, which includes managing billing details.
You’ll find the team’s page here: https://my.playsignage.com/team
To add a team member, fill in the name and e-mail, select the appropriate role, and press the + button. Our system automatically creates a user and sends an invitation to the e-mail address. When they click the invite link, they can set their password and start using the system.
Roles
Member
- Upload/Delete files and folders
- Create/Share/Edit/Delete playlists
- Create/Edit/Delete groups and schedules
- Create/Edit/Delete/Activate tags
- Move screens to different groups
- Publish content to screens
- User-level audit log
Admin
- Upload/Delete files and folders
- Create/Share/Edit/Delete playlists
- Create/Edit/Delete groups and schedules
- Create/Edit/Delete/Activate tags
- Move screens to different groups
- Publish content to screens
- User-level audit log
- Team-level audit log
- Link/Edit/Remove screens
- Invite/remove members to the team
- Manage screen alerts
- Request analytics reports
- Create/Delete API keys
SuperAdmin
- Upload/Delete files and folders
- Create/Share/Edit/Delete playlists
- Create/Edit/Delete groups and schedules
- Create/Edit/Delete/Activate tags
- Move screens to different groups
- Publish content to screens
- User-level audit log
- Team-level audit log
- Link/Edit/Remove screens
- Invite/remove members to the team
- Manage screen alerts
- Request analytics reports
- Create/Delete API keys
- Manage billing details
- Invite/remove Admins to the team
Owner
- Upload/Delete files and folders
- Create/Share/Edit/Delete playlists
- Create/Edit/Delete groups and schedules
- Create/Edit/Delete/Activate tags
- Move screens to different groups
- Publish content to screens
- User-level audit log
- Team-level audit log
- Link/Edit/Remove screens
- Invite/remove members to the team
- Manage screen alerts
- Request analytics reports
- Create/Delete API keys
- Manage billing details
- Invite/remove Admins and SuperAdmins to the team
- Transfer ownership to someone else
FAQ
Is it only the owner who can see invoices, update the credit card, and change billing information?
No, you can assign the role SuperAdmin to a member and that member will have the same role features as an owner except for being able to transfer the ownership of the team. The SuperAdmin can access my.playsignage.com/billing.
Are there any lower-level roles than members?
If you want to restrict even more access, you should look at our playlist-sharing functionality instead. With playlist sharing, you explicitly share specific playlists with third-party users. They won’t have access to your screens, files, or other playlists.
Can I be a member of a team that already exists?
Yes, you can become a member of existing teams. To do this, the owner of the team has to add you as a member. The owner goes to Teams, types in a name and an e-mail address, and clicks the + button. It’s that simple. Once added, you’ll have access to both your own team and the team you were added to.
Can I become the owner of an existing team?
Yes, you can become the owner of an existing team. Follow our Transfer Ownership guide to learn how.
